In the “Other Settings…” box, check the box marked “Allow in-cell editing”.Go to “View Settings…” again and click “Other Settings…” Next you have to change the settings so you can enter notes in the new column.Usually it is easier to spot and read the notes if it is the first column. Name your column and move your new column up or down to where you want it to appear.Select “View Settings…”, then “Columns…”, then “New Column…”.Right click on the header row (where it says “All | Unread | Mentions…” if you haven’t changed the default) on the list column.And being mildly anal retentive, I do not like the note column messing up the list column, even less than not eating my Smarties in colour order. You can type over the original subject or add your notes before or after the original subject.Īgain, this only works for short notes, even shorter than using the subject line or a custom flag. Double click to open the email (you cannot change the subject in the preview pane).Again, this will only work for short notes as you are limited to 255 characters, including spaces and punctuation. You can change or add to the subject line. So this is a feasible option but high-maintenance nonetheless. Using the subject line to help organize the “note messages” helps somewhat, but if the thread involves multiple recipients and lasts for more than a few weeks, it can get messy quickly, especially if you get lots of emails on a daily basis. If the thread is long, your notes will be scattered over multiple forwarded emails. This works well if the email thread is not too long. Right click on the flag of the message on the message list columnįorward the email to yourself and you can add lengthy notes and even attachments and links.In addition, the notes entered in the “Flag to” box are not searchable. I have used this workaround for a while but abandoned it because the note is limited to 255 characters, is not formattable, and is difficult to spot since it is wedged between the subject and the start/completion date and reply date. The Outlook versions I use are Office 365 and Outlook 2010, but all options below should work with Outlook 2013 as well. I have used all of these at one time or another and I have eventually eliminated all but the last. There are third party plugins that facilitate adding notes to mail messages, but for this article I will limit the scope to Microsoft Office products.īelow are a few options you can try. For now, we can only pick one or two imperfect workarounds and hope that Microsoft will some day add this as a feature.
There are numerous imperfect ways to add notes to email messages received or sent but no perfect method.
#HOW TO CATEGORIZE EMAILS IN OUTLOOK 365 AUTOMATICALLY HOW TO#
A question I have been asked numerous times is how to add personal notes, annotations, additional information or comments to an email that you have sent or received.
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